Add staff and set their permissions

Staff accounts let you bring helpers into the app without sharing your login. Each person gets their own credentials and sees only what their role allows. Your payout information and Stripe connection stay private.

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Why use staff accounts instead of sharing your login

When multiple people use the same login, there's no way to know who did what. A staff member who prices an item incorrectly, marks something sold by accident, or skips the review queue — you have no record of it. Staff accounts fix that. Every action is logged to the person who took it.

Staff accounts are available on the **Teams plan**.

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How to add a staff member

1. Go to **/organizer/staff**.
2. Click **Invite**.
3. Enter their email address.
4. Pick a role (see below).
5. Click **Send Invite**.

They'll receive an email invitation. They create their own account (or log in with an existing one), and they're automatically linked to your organization. They don't need to know your password.

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Staff roles

Pick the role that matches what they'll actually do. You can change it later.

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Scanner

**Can do:**

• Use the rapidfire camera to photograph and tag items
• Mark items for review

**Can't do:**

• Edit prices or item details
• Publish a sale
• Access any financial information

Use Scanner for helpers who are walking the floor before a sale photographing items. They do the capture work; you or your inventory staff handle pricing and review.

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Inventory

**Can do:**

• Edit item details — title, description, condition, category
• Set and adjust prices
• Manage the review queue — approve, reject, or request re-photo

**Can't do:**

• Publish a sale
• Access finances or payouts

Use Inventory for your pricing lead or a trusted helper who knows the merchandise. They can do everything except flip the switch to go live.

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Floor Staff

**Can do:**

• Use the point-of-sale on sale day
• Manage the line queue
• Mark items as sold

**Can't do:**

• Edit item details or prices
• Publish or close a sale
• Access finances

Use Floor Staff for helpers who are running the checkout table on sale day. They can ring up customers and move the line — they can't change what anything costs.

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Manager

**Can do:**

• Everything an organizer can do: create sales, edit items, set prices, publish, run POS, view analytics

**Can't do:**

• Change billing or subscription settings
• Access or modify Stripe payouts
• Change account-level settings (email, password, plan)

Use Manager for a co-lead or a trusted second-in-command who runs sales on your behalf. They have full operational access; the financial and account settings stay with you.

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How staff log in

After accepting the invite, staff go to finda.sale and sign in with the email and password they set during account creation. They see a dashboard scoped to your organization. They don't see other organizers' sales or your personal account settings.

If a staff member already has a FindA.Sale account (as a shopper, for example), the invite links their existing account to your organization. They can switch between their shopper view and their staff view from the account menu.

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How to remove a staff member

1. Go to **/organizer/staff**.
2. Tap the staff member's name.
3. Tap **Remove**.

Their access is revoked immediately. Their account isn't deleted — they can still use FindA.Sale as a shopper. They just lose access to your organization's dashboard and sales.

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What staff cannot see

• Your Stripe account or payout details
• Your bank account or payout history
• Your subscription plan or billing information
• Other staff members' personal information

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Common questions

**Do staff accounts cost extra?** Staff accounts are included in the Teams plan. There's no per-seat fee.

**Can a staff member be on multiple organizations?** Yes. If someone helps two different organizers, they can accept invites from both. They switch between organizations from their account menu.

**What if a staff member forgets their password?** They use the standard "Forgot password" flow on the login page. You can't reset their password for them — each account is independent.

**Can I limit a Scanner to specific sales only?** Not currently. Staff roles apply across your entire organization. If you need sale-specific restrictions, contact support — it's on the roadmap.

**Can a Manager publish a sale without my approval?** Yes. Manager is a full-trust role. If you want someone to handle everything except the final publish, give them the Inventory role instead and keep the publish step for yourself.

**Does a staff member see the prices I paid for items?** No. Staff see the selling prices you set. Cost-basis fields (if you've entered them) are visible only to the account owner and Managers.

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Related guides

• [Choosing a plan: Simple, Pro, or Teams](/guides/choose-a-plan)
• [Connect your workspace (multi-organizer setup)](/guides/connect-workspace)
• [Create your first sale](/guides/create-your-first-sale)