Print Inventory Sheets for Walk-Through Reference
Before your sale, print a complete inventory sheet to carry around as you set up. It shows every item you've listed, their prices, location zones, tags, and colors — all in one reference. Your staff uses it to price check, spot items in bulk, and prevent errors.
How to generate and print
**Step 1: Go to Print Inventory.**
In your organizer dashboard, click **Print Inventory** or **Reports** → **Printable Inventory Sheet**.
**Step 2: Customize what to include.**
You'll see options to:
- Include photos (yes/no) — photos add visual confirmation but make the sheet longer.
- Show prices and discounts — always yes. Shoppers and staff need to know the price.
- Include tags and colors — yes, so staff can quickly identify items by category or tier.
- Include location zones — yes, especially useful if items are in different rooms or areas.
- Filter by status — print only "Active" items (ignore sold or holds).
- Filter by category or tag — print a subset (e.g., "Furniture only" or "Consignment - Jones").
**Step 3: Choose layout.**
- **Detailed:** One item per row. Includes photo, tags, location, price, notes.
- **Compact:** Multiple items per page. Dense but faster to scan.
- **Label-ready:** Print 4-up or 6-up labels you can cut and apply to items.
**Step 4: Download and print.**
The sheet generates as a PDF. Save it and print on standard 8.5 x 11" or 11 x 14" paper. If your inventory is 200+ items, use 11 x 14" or print two-sided to keep it manageable.
How staff uses it
Pricing setup: As staff unpacks and arranges items, they check them off on the printed sheet to confirm location and price. This prevents the chaos of "where's the blue lamp?" or "how much is this supposed to be?"
Bulk scanning: If you've assigned location zones (e.g., "Living Room," "Kitchen," "Basement"), staff can print the sheet, tear off the relevant zone, and have a mini-manifest while they set up that area.
At checkout: Keep a copy at the register. If a shopper asks "How much is this?" or there's a price disagreement, reference the sheet. If you use a barcode or QR code system, the sheet confirms which item number matches which barcode.
Real-time note-taking: During the sale, staff can mark on the printed sheet which items sold, which got damaged, or which customer-held items still need follow-up.
Pro tips
**Print in color if you set up color rules.** The color coding helps staff spot items by tier or category at a glance. B&W saves ink but loses that benefit.
**Print two copies.** One for the setup crew at the venue, one for the register or cashier area. If your sale spans multiple days, print fresh copies each morning to reflect overnight price adjustments.
**Separate by zone.** If you have a large sale across multiple rooms, print separate sheets for each zone rather than one monster 20-page sheet. Easier to carry and reference.
**Mark up as you go.** Encourage staff to note in real-time: "Sold 2 PM," "Customer on hold," "Damaged—50% off," or "Repriced—was $12, now $8." This log becomes your post-sale data.
**Update online after printing.** If staff adjusts a price or marks something sold during the sale, update your online inventory. At end of day, a fresh print reflects the current state.
Common questions
Can I update my inventory after printing and still use the sheet?
The printed sheet is a snapshot. If you add or edit items after printing, reprint for accuracy. For a one-day sale, this isn't usually a problem. For multi-day sales, reprint each morning.
What if I have 1,000+ items?
Printing a 1,000-item sheet is impractical. Instead: print zone-by-zone, or use a tablet with your online inventory open for lookup instead of paper. Or print a high-level category summary and detailed sheets only for high-value items.
Can I include notes or special instructions on the sheet?
Yes. Most inventory systems let you add a notes column before printing. Use it for "Fragile - handle carefully," "As-is, no returns," or "Held for Jane - pickup by 5 PM Sat."
Do I need to print if I'm using a tablet during setup?
Printed sheets are a backup. Tablets work great if you have power and connectivity. A printed sheet never runs out of battery or loses signal, so many organizers print even if they also use a tablet.
Can I print just the items that have photos?
Yes, most systems let you filter by "has photo" before printing. This is useful if you've only photographed high-value items and want to focus on those during setup.
How far in advance should I print?
Print the day before or morning of your sale. Printing too early risks the sheet not reflecting last-minute edits (new items added, prices adjusted, items removed).
Ready to put this into practice? Your next sale starts here.