The review queue: from photo to live listing
Every item you photograph lands in the review queue before it goes live. Nothing goes to shoppers until you say so. The queue is your chance to check prices, fix categories, and approve — or spend 30 seconds on the ones that need it and move on.
This guide walks you through what each field means, how to move through the queue efficiently, and what happens when you tap Publish All.
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Step 1: Get to the review queue
From your organizer dashboard, tap **Review** on any sale card. You'll land on the queue for that sale — a list of every item that's been photographed but not yet published.
Each item card shows:
- A thumbnail of the photo you captured
- The auto-tagged title and category
- The suggested price
- The condition grade
- Tags (keywords that help shoppers find the item in search)
Items stay in the queue until you approve them individually or publish the whole batch.
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Step 2: Understand the columns and fields
**Title** — Auto-filled from photo recognition. Usually accurate enough to publish as-is. Edit it if it's vague ("brown box") or wrong.
**Category** — The shopper-facing filter the item will appear under (Furniture, Tools, Clothing, etc.). Tap to change it from a dropdown.
**Tags** — Free-text keywords that power search. The app pre-fills 3–5 based on the photo. You can add more or remove ones that don't fit.
**Suggested price** — Pulled from comparable-sale data: recent sold prices for similar items in similar condition. See [Pricing an item](pricing-items) for how to read the comp tiles and when to override.
**Condition** — Graded S through D. See [Picking the right condition grade](condition-grades) for what each grade means. The app suggests one; you confirm or change it.
**Status badge** — Every item in the queue is in **Draft** status. It becomes **Live** after you publish.
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Step 3: Move through items — two modes
**Approve as-is:** If the title, price, condition, and tags all look right, tap the checkmark. The item is marked ready and stays in the queue until you publish the batch. Most items in a yard sale or flea market lot will clear this way in under 3 seconds each.
**Edit then approve:** Tap the item card to open the detail view. Change whatever needs changing — price, category, description, condition, tags. Tap Save, then tap the checkmark. You're done with that item.
There's no penalty for going back to an item after you've approved it. Tap it again to reopen and edit before you publish.
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Step 4: Draft vs. Live — what the difference means
**Draft** items are invisible to shoppers. They exist in your queue, they have all their data, but no one can see them on the public listing page or in search results.
**Live** items are visible to anyone browsing the sale. Shoppers can favorite them, request holds, and add them to a cart if checkout is enabled.
The transition happens when you tap Publish — either on a single item or on the whole batch.
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Step 5: Publish one item vs. Publish All
**Publish single:** In the detail view, tap **Publish this item**. That one item goes live immediately. Useful when you're photographing during the sale and want items visible right away.
**Publish All:** On the queue screen, tap **Publish All** (bottom of the list). Every approved item in the queue goes live at once. Unapproved items (no checkmark) stay in Draft.
You can run as many Publish All batches as you want. Photograph a new batch, review it, publish it — the queue clears down to whatever is still in Draft.
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Step 6: After publishing
Once items are live, you can still edit them. Price changes, description updates, and condition corrections all take effect immediately. See [Editing a listing after it's already live](edit-live-listing) for the full list of what you can change and what shoppers with active holds will see.
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Common questions
**What if I publish something by accident?** You can unpublish it. Open the item, tap **More**, and select **Move to Draft**. It disappears from the public listing immediately.
**Can I approve items in bulk without reviewing each one?** Yes. Tap **Approve All** to mark everything in the queue as ready, then review spot-check a few before tapping Publish All. Use this when you've done a quick photo session and the items are straightforward.
**Why is an item stuck in the queue with a warning icon?** A warning means the item is missing something required — usually a category or a price. Tap the item to see what's flagged. Fix it, save, and it will clear.
**Can my assistant or co-organizer review the queue?** Yes, if you've added them to the sale as a team member. They'll see the same queue you do and can approve or edit items. Final publish is available to anyone with editor access.
**Does the order of items in the queue matter?** No. Shoppers see items sorted by their own preferences (price, recency, category). The queue order is just the sequence items were photographed.
**Can I review the queue on my phone?** Yes, the queue is fully functional on mobile. Swipe through items, tap to edit, tap the checkmark to approve. The Publish All button is at the bottom of the screen.
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Video script
*[90-second screen-capture VO — cut to match actual screen recording]*
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**[0:00 — Queue overview shot]**
"After you finish photographing, every item lands here — in the review queue. Nothing is live yet. This is your chance to check prices, fix anything that got mis-tagged, and publish when you're ready."
**[0:10 — Scroll through queue cards]**
"Each card shows the photo, the auto-tagged title, the suggested price, condition grade, and the category it'll show up under in search. Most items will look right straight out of the camera."
**[0:22 — Tap checkmark on a clear item]**
"For anything that looks good, just tap the checkmark. That marks it ready. You can go through a whole batch in under a minute."
**[0:30 — Tap item to open detail view]**
"If something needs a fix — wrong title, price feels off, condition is wrong — tap the card to open it. Make your changes, hit Save, then approve."
**[0:42 — Show suggested price with comp tiles]**
"The suggested price comes from comparable-sale data — what similar items have actually sold for recently, in similar condition. You can tap any comp tile to see the details. If your price is different, just type it in. Your price always wins."
**[0:55 — Show Publish All button]**
"When you're done reviewing, tap Publish All. Every approved item goes live at once. Anything you haven't checked yet stays in Draft — invisible to shoppers until you come back to it."
**[1:05 — Show live item on sale page]**
"That's it. Items are now visible to anyone browsing the sale. You can still edit them after publishing — price, description, photos, all of it updates in real time."
**[1:15 — Closing]**
"Review queue, approve what's ready, publish when you're done. Next up: how prices are suggested and when to override them."
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Related guides
- [Pricing an item: suggested price, comparable sales, and your override](pricing-items)
- [Categories, tags, and why they affect searchability](categories-and-tags)
- [Editing a listing after it's already live](edit-live-listing)