Settle Up: Reconcile Sales, Pay Consignors, Get Your Payout
After your sale closes, you need to settle. That means reconciling what you sold, calculating what each consignor is owed, deducting your commission, and getting your payout. FindA.Sale's Settlement Hub walks you through it step by step. This guide covers how the settlement flow works, what numbers you'll see, and how to pay consignors and get your own payout.
How it works
**1. Close your sale** When your sale ends, go to the sale details and tap "Close Sale." The app stops accepting new sales and locks the POS.
**2. Open Settlement Hub** A "Settlement" button appears at the top of your sale. Tap it. The Settlement Hub shows:
- Total revenue (all items sold, all payment methods)
- Number of items sold
- Average sale price
- A breakdown by consignor (if you had consignors)
**3. Review the revenue** The app adds up all your POS transactions. It includes cash, card payments, and payment links. The total here is your gross revenue before any splits or fees.
**4. Allocate to consignors** If you have consignors, the app shows each one and how much of the revenue belongs to them. This is calculated from the items you sold that were marked as theirs when you onboarded them.
For each consignor, you'll see:
- Total revenue from their items
- Their split percentage (e.g., 50%, 40%, 30%)
- Their payout amount (revenue × split %)
The app subtracts payment processing fees from the total before calculating the split. Example: $1,000 revenue, $29.30 in Stripe fees, leaves $970.70. A 50% consignor gets $485.35.
**5. Deduct your commission** If you set a commission rate (% or flat fee), it's deducted from the remaining revenue after consignor splits. This is your take as the organizer. Some organizers don't charge consignors a commission—that's allowed. Others take 10–20%. It's your choice per consignor.
**6. Issue payouts** The app shows how much each consignor gets and how much you keep. You can:
- Pay consignors via bank transfer (if they gave you their account info during onboarding)
- Pay via check
- Pay in cash at your location
- Use a custom method you arrange with them
For bank transfers, the app can initiate a batch ACH payment if you've stored your bank info. Otherwise, you'll manually record who got paid and how.
**7. Get your payout** Once consignors are paid, the remainder is yours. The app shows your final payout amount. You can:
- Request a payout to your bank account (usually processes in 1–2 business days)
- Keep it in your FindA.Sale wallet as credit for future sales
- Request a check by mail
What happens at settlement
**Processing fees** are subtracted from the total revenue first. If you took $1,000 in card payments, Stripe deducted $29 in fees, your revenue is $971. Consignor splits are calculated on the $971, not the gross $1,000.
**Consignor splits** are calculated after fees. A 50% consignor gets 50% of net revenue.
**Your commission** (if any) comes out of your split, not the consignor's. Example:
- Total revenue: $1,000
- Stripe fee: $29
- Net: $971
- Consignor (50%): $485.50
- Your take (50% minus 10% commission): $440
- Commission paid: $45.50
**Items not sold** aren't included in settlement. They're stored for your next sale or can be returned to the consignor.
Common questions
Can I settle before my sale officially ends?
No. You close the sale first, then settle. This prevents accidental sales after you've already started dividing up the money.
What if I made a mistake and need to refund a shopper?
You can issue refunds during settlement. Mark a refund, and it reduces the total revenue. The refund amount goes back to the shopper (or is deducted from your payout if it was cash).
How do I pay a consignor?
During settlement, you choose the payment method. The app can process bank transfers if you set up your bank account. You can also pay by check, cash, or however you and the consignor agreed. Record the payment in the app so you have a record.
What if a consignor didn't pick up unsold items?
Those items aren't part of settlement. Store them and contact the consignor. Agree on a pickup date or arrange to donate/discard them.
Can I change a split percentage after settlement?
No. Settlement locks in the split percentages as they were during the sale. If you need to adjust a future consignor's terms, change it for the next sale.
How long does it take to get my payout?
Bank transfers usually take 1–2 business days. Checks by mail take 5–10 business days depending on your location.
Ready to put this into practice? Your next sale starts here.